Description

Overview of the Role

Accounts Payable Senior Analyst role involves managing full-cycle accounts payable, ensuring timely and accurate invoice processing for the AMER region, and supporting cross-functional teams. Key responsibilities include resolving complex vendor discrepancies, leading process improvements, conducting audits, and ensuring compliance with local and company policies. With a specific emphasis on the accurate and timely disbursement of funds while ensuring strict compliance with local and international regulations. The position requires strong communication skills, along with advanced Excel and ERP system proficiency.

Responsibilities

Key Activities

• Collaboration: Work closely with cross-functional teams like Procurement, Legal, and FP&A to ensure smooth operations.

• Automation: Support the implementation of new systems and automation to improve process efficiency.

• Training: Provide guidance and training to junior team members or BPO teams.

• Strategic contribution: Contribute to cash management practices and provide data for strategic financial planning.

Accounts Payable Management & Analysis

• Invoice Processing: Oversee full-cycle vendor invoices, ensuring accuracy and adherence to established payment terms.

• Discrepancy resolution: Investigate and resolve complex issues, including coding errors, payment delays, and vendor discrepancies, collaborating with internal departments and stakeholders.

• Audit and compliance: Conduct audits of vendor invoices, maintain documentation for internal and external audits, and ensure all processes comply with company policies, local regulations, 1099 and Unclaimed Property reporting.

• Process improvement: Identify and drive improvements in AP workflows, automation, and efficiency to reduce touchpoints and enhance accuracy

• Vendor Relations: Act as the primary contact for internal and external inquiries regarding payment status, invoice discrepancies, and ensuring a high level of customer service.

• Month-End Close: Assist with month-end and year-end closing activities

Disbursement Specialization

• Payment Execution: Prepare and execute multi-currency vendor payments, including weekly ACH, wire transfers across multiple Global banking platforms.

• Banking Coordination: Monitor and analyze daily bank activity reports to track electronic transactions, resolve bank exceptions, initiate stop/void payments, and manage positive pay activities as needed.

• Process Control: monitor vendor disbursement controls and procedures to ensure adherence to internal control requirements and SOX narratives, mitigating risk and preventing fraud.

• Reporting: Generate and analyze AP aging reports and payment status reports for management review.

Required Qualifications

• Experience: 4-6+ years of experience in a full-cycle Accounts Payable and vendor disbursement role

• Language Proficiency: Fluency in English and Spanish is a plus.

• Systems Expertise: Proficiency in major ERP systems (e.g. Oracle, Workday, Concur) is essential. Experience with AP automation tools is a plus.

• Knowledge: Deep understanding of accounting principles, internal controls (SOX), and international banking practices.

• Attributes: Exceptional attention to detail, strong analytical and problem-solving skills, ability to manage high-volume transactions under tight deadlines, and excellent communication skills