Role Purpose

The Accounts Payable Executive will be responsible for managing end-to-end vendor payment processes, invoice verification, expense accounting, reconciliations, and ensuring adherence to company policies and statutory requirements. The role requires strong experience in ERP systems, preferably Oracle, along with excellent analytical and stakeholder management skills.

Key Responsibilities

Invoice Processing & Verification

• Process vendor invoices accurately and within defined timelines.
• Verify invoices against purchase orders, goods receipt notes (GRNs), contracts, and approvals.
• Ensure proper accounting classification and cost center allocation.
• Resolve discrepancies related to invoices, pricing, quantities, and approvals.

Vendor Payments

• Prepare and process vendor payment runs as per agreed payment terms.
• Monitor due dates and ensure timely payments to vendors.
• Coordinate with procurement, operations, and vendors to resolve payment-related queries.
• Maintain vendor master records and ensure data accuracy.

Reconciliations

• Perform vendor account reconciliations on a periodic basis.
• Reconcile AP ledgers with General Ledger balances.
• Identify and resolve outstanding balances, debit notes, and credit notes.
• Support month-end and year-end closing activities.

ERP & System Management

• Manage Accounts Payable transactions in Oracle ERP.
• Ensure accurate recording of invoices, payments, advances, and accruals.
• Generate AP reports and MIS for management review.
• Support process improvements and system automation initiatives.

Compliance & Controls

• Ensure compliance with GST, TDS, and other applicable statutory requirements.
• Maintain proper documentation and audit trails for all transactions.
• Support internal and external audits by providing required schedules and documents.
• Adhere to internal financial controls and company policies.

Stakeholder Management

• Collaborate with Procurement, Operations, Business Finance, and Vendors.
• Address vendor escalations professionally and within defined SLAs.
• Build strong working relationships with internal and external stakeholders.

Desired Candidate Profile

Education

• Bachelor's Degree in Commerce, Finance, Accounting, or related field.

Experience

• 2–5 years of experience in Accounts Payable or Finance Operations.
• Experience in retail, QSR, hospitality, FMCG, or multi-location businesses preferred.
• Hands-on experience working with Oracle ERP is mandatory.

Skills & Competencies

• Strong knowledge of Accounts Payable processes and accounting principles.
• Working knowledge of GST, TDS, and vendor accounting.
• Proficiency in Oracle ERP and Microsoft Excel.
• Strong analytical and reconciliation skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Good communication and stakeholder management skills.