Role Description

Dropbox is seeking a detail-oriented and highly resourceful Administrative Business Partner (ABP) to support product leadership within the Dash organization (Dropbox’s AI division). Our Admins are the glue that holds everything together — from complex calendaring and travel to organizational leadership and team support. In this role, you will have the opportunity to participate in a wide variety of confidential, operational, and strategic tasks that directly impact the success of our teams and leadership.

The ideal candidate is humble, proactive, and skilled at building strong relationships with internal stakeholders and external contacts. You thrive in a fast-paced, ever-changing environment, and know how to tame chaos while remaining calm, flexible, and approachable. If you enjoy balancing high-level strategic partnership with detail-oriented execution, this is the role for you.

Responsibilities

Executive Support & Calendar Management

• Strategically manage complex calendars in a rapidly changing environment, ensuring alignment with organizational priorities
• Coordinate seamlessly with other executives, assistants, and senior leaders to balance competing demands
• Protect time and anticipate scheduling conflicts while ensuring availability for critical meetings.

Travel & Event Coordination

• Arrange domestic and international travel, including itineraries and logistics
• Plan, execute, and support on-site and off-site meetings, events, and team gatherings

Operational Leadership & Collaboration

• Serve as the face of Dropbox on behalf of your VP, building strong, trust-based relationships with both internal and external stakeholders
• Partner with other admins to ensure effective leadership coverage, alignment, and consistency across the broader org
• Coordinate and track special projects, initiatives, and cross-functional priorities

Administrative Excellence

• Prepare and reconcile monthly expense reports with accuracy
• Handle sensitive and confidential information with discretion

Requirements

• Bachelor’s Degree (or equivalent field experience)
• 5+ years’ experience in an executive or administrative support role, preferably supporting senior leaders
• Proven ability to manage heavy calendaring for multiple leaders and support their teams
• Demonstrated ability to juggle multiple projects, manage shifting priorities, and act quickly with sound judgment in an organized, detail-oriented way
• Excellent communication skills, with the ability to collaborate across a wide spectrum of personalities and stakeholders
• Track record of being proactive, resourceful, and consistently going above and beyond
• Ability to maintain composure, professionalism, and a sense of humor in high-pressure situations
• Strong Google calendar/email/doc skills
• Event planning expertise
• Passion for Dropbox and helping your leads and their teams as they scale

Preferred Qualifications

• Experience working in the tech industry
• Familiarity supporting product leadership teams
• Exposure to project or program management responsibilities

Compensation

Company Description

Dropbox isn’t just a workplace—it’s a living lab for more enlightened ways of working. We're a global community of bold visionaries and resourceful doers who are shaping the future of Dropbox—and with it the future of work. Our Virtual First model combines the autonomy of a distributed workplace with the power of human connection, making space for both meaningful work and meaningful relationships. With our start-up mindset and enterprise-level opportunities, you can be who you are and grow into who you’re meant to be. Here, you can own your impact to make work more intuitive, joyful, and human—for you as a Dropboxer and for hundreds of millions of people worldwide. If you're ready to push boundaries—and yourself— Dropbox is ready for you.

Team Description

The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos. We serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that defines Dropbox‘s culture with everything from scheduling and meeting agendas to event planning and travel arrangements. If you’re a resourceful doer who finds joy in making things happen, join our Admin team. Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications.

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, enABLE, TODOS (Latinx), Pridebox (LGBTQ), Vets at Dropbox, and Women at Dropbox.