Role Description
We’re looking for a highly organized, proactive Program Manager to support our Board, Senior Leadership Team (S-team), and other business rhythms. This person will help drive critical business rhythms, provide high-trust operational support, and participate in a wide range of confidential and strategic initiatives.
The right candidate is incredibly organized, proactive, and comfortable operating in ambiguity. They are humble and resourceful, able to build strong relationships across the company — including with executives — while remaining approachable and grounded. This role requires someone who can navigate shifting priorities, bring structure to complexity, and maintain a high bar for quality and follow-through.
You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you enjoy taming chaos while staying calm and flexible in the face of change, this role is for you.
This is an individual-contributor role requiring sound judgment, discretion, and comfort working closely with senior leaders. The ideal candidate is scrappy, detail-oriented, and able to seamlessly manage change without losing sight of the details.
Responsibilities
- Own quarterly Board meetings and retreats. This includes driving the agenda, creating talk tracks, partnering across the business to develop high-quality materials, and coordinating preparation and follow-ups.
- Own weekly S-team meetings. This includes developing and managing the topic pipeline, shaping the agenda, coordinating with stakeholders, and documenting and tracking action items.
- Create and maintain systems that support senior leadership in driving accountability and effective decision-making, including business reviews and offsites.
- Represent the CEO’s priorities across cross-functional initiatives, building strong relationships with stakeholders at all levels.
- Maintain strict confidentiality while operating in a dynamic and rapidly evolving environment.
- Plan and execute on-site and off-site meetings and events; lead or support special projects as needed.
Requirements
- 5-7 years of experience in executive admin support, program management, operations, consulting, or similar fast-paced environments
- Exceptional organizational skills and attention to detail
- Comfort working directly with executives and influencing without authority
- Strong written and verbal communication skills; able to shape narratives for senior audiences
- High integrity and discretion when handling confidential information
- Resourceful, scrappy, and self-directed — able to operate independently in ambiguous situations
- Proven ability to manage multiple priorities without dropping details
- Strong systems mindset; constantly looking for ways to improve how things work
- Strong Google calendar/e-mail/doc skills
- Calm, composed, and solution-oriented under pressure
- Resides in the San Francisco Bay Area and can travel to the Dropbox Studio as needed
Compensation
US Zone 1
$130,100—$176,000 USD
US Zone 2
$117,000—$158,400 USD
US Zone 3
$104,000—$140,800 USD
Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).
Dropbox takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.
Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:
- US Zone 1: San Francisco metro, New York City metro, or Seattle metro
- US Zone 2: California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Illinois (Chicago metro), Indiana (Chicago metro), Maryland, Massachusetts, Michigan (Chicago metro), New Hampshire, New Jersey (outside NYC metro), New York (outside NYC metro), Oregon, Pennsylvania (D.C. metro), Pennsylvania (outside NYC metro), Texas (Austin metro) Virginia (DC metro), Washington (outside Seattle metro), Washington DC metro, West Virginia (DC metro), Wisconsin (Chicago metro)
- US Zone 3: All other US locations
Dropbox is a Virtual First company and is open to hiring candidates in all authorized locations.
Company Description
Dropbox isn’t just a workplace—it’s a living lab for designing a more enlightened way of working. We’re a global community of bold visionaries and resourceful doers shaping the future of Dropbox and, in turn, the future of work. Our Virtual First model combines the autonomy of a distributed workplace with the power of human connection, creating space for meaningful work and lasting relationships. With a startup mindset and enterprise-level opportunities, we expect Dropbox employees to think critically, stay curious, and use modern tools, including AI, to improve how work gets done. Here, you can be who you are and grow into who you’re meant to be. You own your impact, helping make work more intuitive, joyful, and human for yourself and hundreds of millions of people worldwide. If you’re ready to push boundaries and challenge yourself, Dropbox is ready for you.
Team Description
The Dropbox Business Strategy & Operations team unlocks the company's full potential by driving strategic initiatives and promoting operational excellence. We combine analytical rigor with creative problem-solving to tackle Dropbox’s biggest opportunities and challenges across all business functions. Partnering closely with Product, Engineering, Sales, Marketing, and Finance, we translate our strategic vision into actionable plans that foster growth, optimize performance, and facilitate informed decision-making. Our work shapes the future of Dropbox by leading cross-functional business planning, developing insights that guide corporate and business unit strategies, creating systems and processes that power scalable success. If you're passionate about strategic thinking, solving complex problems, and making an impact through collaboration, join our Business Strategy & Operations team.
Virtual First
Dropbox’s Virtual First way of working is designed to help people do their best work with flexibility, autonomy, and connection. Day to day, teams work remotely with nonlinear schedules and core collaboration hours that support deep focus and individual working styles. We prioritize asynchronous communication to improve clarity, respect deep work time, and reduce unnecessary meetings. While remote work is the primary experience for our employees, we also prioritize intentional, in-person connection. We bring teams together through regular team gatherings, on-demand workspaces, and Dropbox Neighborhood events in order to strengthen team cohesion, foster creativity, and enhance momentum. Virtual First is built to provide the same access to opportunity, growth, and impact for everyone, regardless of location.
This role requires travel to offsites and various other team gatherings (approximately 5-10% of the year or 2-3 days per quarter). We provide advance notice when possible and encourage candidates to discuss any accommodation needs during the interview process.
Dropbox supports responsible use of AI for preparation, but misrepresentation of skills or experience is not permitted. See our AI Principles.
Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work.