Executive Assistant
Mindtickle
Administration
Pune, Maharashtra, India
Posted on Thursday, June 27, 2024
Who we are
Mindtickle is the market-leading revenue productivity platform that combines on-the-job learning and deal execution to get more revenue per rep. Mindtickle is recognized as a market leader by top industry analysts and is ranked by G2 as the #1 sales onboarding and training product. This year, Mindtickle was recognized for its outstanding customer support winning a Gold Stevie Award for Sales and Customer Service.
Job Snapshot
The Executive Assistant to the CEO will play a critical role in ensuring the CEO's time is maximized and operations are streamlined. This position requires a high level of discretion, initiative, and professionalism. The ideal candidate will be a masterful communicator, adept at managing multiple priorities, and possess a keen attention to detail. This role will also support calendar management and travel for the COO, and additionally Travel support for the C team.
What’s in it for you?
- Administrative Support:
- Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with the utmost discretion.
- Organize and maintain files and records, ensuring all documents are easily accessible.
- Communication Management:
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and prioritize emails, phone calls, and other communications.
- Draft and distribute meeting agendas, minutes, and follow-up action items.
- Meeting and Event Coordination:
- Plan and coordinate executive meetings, including logistics, agenda preparation, and material distribution.
- Assist in organizing company events, conferences, and executive off-sites.
- Ensure meeting rooms are prepared and equipped with necessary materials and technology.
- Project Management:
- Assist the CEO in tracking and managing various projects and initiatives.
- Conduct research and compile data to support decision-making processes.
- Collaborate with other departments to ensure timely and successful project execution.
- Operational Efficiency:
- Identify opportunities to improve administrative processes and enhance efficiency.
- Maintain and update contact lists, databases, and organizational charts.
- Manage expense reports and budgets related to the CEO's office.
We’d love to hear from you, if you:
- Have a bachelor's degree in Business Administration, Communications, or a related field.
- Possess 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Have exceptional organizational and time-management skills.
- Have strong written and verbal communication skills.
- Are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Have the ability to work independently and handle multiple tasks simultaneously.
- Have a high level of integrity and discretion in handling confidential information.
- Possess excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
Our culture & accolades
As an organization, it’s our priority to create a highly engaging and rewarding workplace. We offer tons of awesome perks and many opportunities for growth.
Our culture reflects our employee's globally diverse backgrounds along with our commitment to our customers, and each other, and a passion for excellence. We live up to our values, DAB, Delight your customers, Act as a Founder, and Better Together.
Mindtickle is proud to be an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Your Right to Work - In compliance with applicable laws, all persons hired will be required to verify identity and eligibility to work in the respective work locations and to complete the required employment eligibility verification document form upon hire.