Executive Assistant Job Responsibilities:

• Maintains the appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries to appropriate person.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Prioritising emails, receive incoming calls, schedule board and foundation meetings.
• Work on presentations and data as required.

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.

Required skills and qualifications.

• 4 to 5 years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Ability to maintain confidentiality of information related to the company and its employees.