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Executive Assistant - Chief People Officer & Chief Marketing Officer (d/f/m)



Administration, Marketing & Communications, People & HR
Munich, Germany
Posted on Wednesday, May 22, 2024
The Role: How you'll make an impact at Personio
This position is based in our Munich HQ.

Bring your drive. Build our culture. When you join People, Workplace, & IT at Personio, you’re not just impacting the people experience at Personio – you’re having a direct influence on the future of HR in organizations across Europe. Come be HR at an HR company, where you’ll be a valued partner every day.

We are in search of a highly motivated Executive Assistant (d/f/m) who will join our team to support Personio’s Chief People Officer (based in Munich) and Chief Marketing Officer (based in Amsterdam) and play a crucial role in maximizing the time of both in their positions.
Role Responsibilities: What you'll do

By excelling in these responsibilities, you will significantly contribute to optimizing the CPO's and CMO’s efficiency and supporting the overarching objectives of Personio.

  • Taking the initiative in efficiently managing the CPO's and CMO’s calendar, prioritizing, organizing and optimizing the time spent across each week.

  • Coordinating the logistics of significant internal and external meetings, including those involving the Talent & Compensation Committee and our People and Marketing Senior Leadership Teams.

  • Expertly managing travel itineraries and arranging associated transportation and accommodations.

  • Ensuring the CPO and CMO are well-prepared, providing thorough briefings for all meetings.

  • Developing and maintaining a yearly calendar for the CPO and CMO that aligns the company's annual plan with the priorities of your Executive.

  • Overseeing expense management and reporting for the CPO and CMO, ensuring accuracy and compliance.

  • Managing billing and accounting tasks tied to the CPO's and CMO’s activities.

  • Collaborating with both internal and external stakeholders, to ensure every interaction is both productive and information shared effectively.

  • Contributing to a positive experience for employees, guests, and candidates who interact with you as a representative of the executive and Personio.

  • Management of department wide meetings, events and activities, both virtually and in person.

Role Requirements: What you need to succeed
  • 3+ years in a relevant role of working with a senior leader / Executive, preferably within a dynamic and fast-paced setting.

  • Demonstrating high levels of professionalism, resiliency, service orientation, and a proactive mindset towards tasks, coupled with a genuine interest in making well-informed decisions for the business.

  • Prior exposure to demanding environments such as management consulting, big tech, or startups.

  • Proficiency in breaking down complex issues and robust quantitative problem-solving skills, with a strong emphasis on finding effective solutions.

  • Consistently executing responsibilities with diligence, ensuring meticulous attention to detail.

  • Maintaining confidentiality and trustworthiness in handling sensitive, non-official, and personal information related to the department and the organization.

  • Establishing a dependable, approachable, and amiable presence within the team, maintaining a positive demeanor even in challenging situations.

  • Competence in using GCalendar, GSheets, and GPresentations.

  • Strong verbal and written communication skills in English.

Why Personio
Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:
  • Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
  • Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
  • Make an impact on the environment and society with 2 (fully paid) Impact Days – one for an individual project of your choice and one for a company-wide initiative
  • Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
  • Find your best way to work with our office-led, remote-friendly PersonioFlex! Most teams offer a roughly 50% remote, 50% in-office working framework
  • Invest in your development with an annual personal development budget to use on professional memberships, external certifications, conferences, and more
  • Connect with your fellow Personios at regular company and team events like All Company Culture Week and local year-end celebrations
  • Engage in a high-impact working environment with flat hierarchies and short decision-making processes
About us
Bring your best. Make your mark. We’re using technology to revolutionize the way HR operates so that we can transform the way millions of people experience work every day. We move fast, challenge the status quo, and support our people as they shape their careers.

With over 10,000 customers and a team of 2,000 in eight offices around the world, now is the perfect time to join! We believe in hiring driven people who want to make an impact. So bring your best, and let’s build the future of HR technology together.

Discover our Personio Principles, that guide our mindset, behaviours, and the ways we work together:

Exceed Customer Expectations: We anticipate, prioritize, and solve for the needs of our customers.
Deliver Exceptional Results: We dream big and move with urgency to make great things happen.
Elevate One Another: We work together as trusted partners to amplify our collective impact.
Care to Challenge: We care personally and challenge directly to unlock our full potential.
Ignite Positive Momentum: We embrace the challenge with a positive mindset and celebrate our wins together.