Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

As Sales and Administrative Support assistant you will provide high-level administrative support to senior leadership while managing front-of-house operations and coordinating facilities services for the Dublin office.

You will be located in Dublin and you will report to Managing Director.

The Responsibilities - you will do:

Executive Support

• Provide advanced administrative support to the Managing Director and leadership team.

• Prepare reports, presentations, correspondence, and briefing materials, often of a confidential nature.

• Maintain and update executive calendars; schedule internal and external meetings.

• Arrange domestic and international travel, ensuring documentation is up to date.

• Anticipate information needs and ensure the executive is prepared for meetings and commitments.

Reception & Front-of-House

• Act as the primary point of contact for visitors, clients, and vendors.

• Manage the reception area, ensuring a professional environment.

• Answer incoming calls, direct queries, and support general customer service needs.

• Coordinate incoming/outgoing post, courier services, and deliveries.

Facilities & Office Administration

• Coordinate office maintenance, supplier relationships, and building management requests.

• Maintain office supplies, equipment, and meeting room readiness.

• Oversee health & safety processes such as fire warden coordination and first-aid supplies.

• Support onboarding for new employees, including desk setup, IT coordination, and access requests.

• Assist with planning onsite/offsite meetings and events.

The essential - you will have:

• 2+ years' experience in administration, reception, facilities coordination, or executive support.

• Knowledge in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Well-developed communication skills

• Ability to manage confidential information.

Required education: High school.

The preferred - you might also have:

Experience supporting senior executives in a corporate environment.

• Advanced Excel and PowerPoint skills.

• Experience with facilities, health & safety procedures, or vendor management.

• Knowledge of Irish workplace practices and basic compliance requirements.

What We Offer:

Our benefits package includes …

• Comprehensive mindfulness programs with a premium membership to Calm
• Volunteer Paid Time off available after 6 months of employment for eligible employees
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development

... and other local benefits!

Our commitment to diversity, equity and inclusion is built into our business strategy, and our daily interactions. Our diverse, equitable and inclusive culture unleashes potential, enables collaboration and progress and improves outcomes for our employees, business, customers and partners.

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