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Occupancy Planner - Intern



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Posted on Thursday, June 27, 2024
At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing.
Occupancy Planner - Intern
Why We Have This Role
As an Occupancy Planning Intern, you will be essential to the heart of our Workplace Experience team. Your role will involve supporting various functions and projects across the business, such as process administration, and tooling support to enhance the overall employee experience. This is a pivotal role in ensuring our workforce is empowered, supported, and engaged.
How You’ll Find Success
  • You will partner with WX managers, team members, and other key stakeholders to support programs and initiatives that enhance employee satisfaction and productivity. Your success will be evident through improved processes, metrics, office planning, and data-driven occupancy insights that inform our WX strategies. Your innovative ideas and commitment to employee well-being will make a tangible impact on our organizational culture.
How You’ll Grow
  • Prepare regular reporting to leadership on occupancy rates for more informed decision making on real estate space needs.
  • Develop needs assessment and programming documentation standards for Business Unit and Team work style profiles.
  • Partner with People Team, Business Unit and Department Leads to validate yearly headcount projections and short-term spatial requirements.
Things You’ll Do
  • Partner with Workplace Experience in developing office move and restack plans using space allocations and occupancy data.
  • Ensure all sites are following best practices for effective occupancy planning; all workstations labeled, maintaining accurate records of occupied vs vacant seats.
  • Assist with rolling out of Zoom Workstation Reservation Platform across global portfolio; ensuring all floorplans are accurate in the system, all reservable workstations are programmed correctly, all assigned workstations have the correct employee name associated with them.
  • Floorplan management; ensure all sites have accurate and updated floor plans.
  • Assist with test fit scenarios for space improvement projects.
  • Assist with developing design standards catalog.
What We’re Looking For On Your Resume
  • Self-starter willing to navigate ambiguity and show proactivity in pursuing project objectives.
  • Excellent organizational and multitasking abilities, with a keen attention to detail.
  • Strong interpersonal and communication skills, both written and verbal.
  • Demonstrated ability to handle sensitive information with discretion and professionalism.
  • Previous experience in a workplace experience, occupancy planning, or office management
What You Should Know About This Team
We are a tight-knit group passionate about creating an exceptional employee experience. We thrive on collaboration, sharing knowledge, and leveraging each team member's unique strengths. Our mission is to create an environment that enables all to meet organizational goals and also enhance the overall well-being of our colleagues. We value trust, transparency, and the continuous pursuit of excellence.
Our Team’s Favorite Perks and Benefits
  • Enjoy daily catered lunches and access to our state-of-the-art fitness center.
  • Regular Q&A sessions with our leaders, offering insights into their career journeys and company strategy.
  • Numerous learning and professional development opportunities tailored to your career aspirations.
  • Access to a dedicated mentor from day one, helping guide your project work and career development path.
The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.
Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.
​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act
Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.
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