Job Description: Travel, Infrastructure & Facilities Executive

Function: Central Administration & Facilities

Location: Bangalore, HSR Layout

Role Objective

To manage end-to-end corporate travel and bookings as the primary responsibility, while also overseeing general office administration and facilities management to ensure smooth, cost-effective, and compliant operations across offices.

Key Responsibilities

A. Travel & Bookings Management

• Act as the single point of contact for all corporate travel requirements
• Manage end-to-end flight, hotel, cab, and local transport bookings for employees and leadership
• Handle last-minute changes, cancellations, rebookings, and emergency travel support
• Coordinate with travel agencies, airlines, hotels, and cab vendors for bookings and service delivery
• Ensure adherence to company travel policies, cost limits, and approval processes
• Maintain accurate travel MIS, booking trackers, and cost reports
• Coordinate with Finance for travel billing, invoice validation, and timely settlements
• Ensure a smooth and hassle-free travel experience for employees across locations

B. Central Administration & Facilities Management

• Manage day-to-day general office administration including housekeeping, security, pantry, and office maintenance
• Ensure offices are well-maintained, operational, and compliant with safety norms
• Coordinate upkeep of IT, internet, power backup, utilities, and office infrastructure
• Handle office readiness for new joiners, leadership visits, and business requirements

C. Vendor Management & Cost Negotiation

• Onboard, manage, and review vendors for travel, facilities, utilities, and office services
• Lead price negotiations for travel, utilities, housekeeping, security, internet, and other services
• Ensure SLAs are met and resolve vendor-related escalations
• Drive cost optimization initiatives across travel and facilities spend

D. Billing, Payments & Compliance

• Validate vendor invoices related to travel, utilities, and facilities
• Ensure timely payment settlements in coordination with Finance
• Maintain documentation for audits, contracts, and vendor agreements
• Track renewals, AMC agreements, and service contracts

Skills & Competencies

• Strong coordination and multitasking skills
• Proven experience in corporate travel bookings
• Vendor negotiation and cost-control mindset
• High attention to detail and ability to manage urgent requests
• Clear communication and stakeholder management skills

Qualifications & Experience

• Graduate in any discipline
• 1-4 years of experience in travel desk, admin, or facilities management
• Hands-on experience managing corporate travel vendors and bookings is mandatory