Manager – Administration & Facilities | Pan-India Operations

Location: Bangalore (Pan-India Regional Oversight)

Role Overview

We are looking for a Manager – Administration & Facilities to manage corporate office facilities and Pan-India regional administration. The role involves end-to-end ownership of facilities operations, vendor management, statutory compliance, safety, cost control, and office expansion projects, ensuring seamless business continuity across multiple locations.

Key Responsibilities

Facilities & Central Administration

• Manage corporate office facilities, housekeeping, security, hygiene standards, and workplace operations.
• Oversee utilities and office equipment including UPS systems, coffee vending machines, and infrastructure maintenance.
• Conduct regular facility audits, hygiene checks, and floor rounds.
• Track attendance of housekeeping and security staff and coordinate payroll inputs and vendor payments.
• Manage inventory, consumables, asset tracking, and operational MIS.
• Arrange conference rooms and administrative support for business meetings.
• Raise and manage Purchase Orders (POs), invoices, and ad-hoc payments with financial control.

Regional Administration & Vendor Management (Pan-India)

• Lead regional office administration across multiple cities with standardized SOPs.
• Act as SPOC for regional vendors including housekeeping, security, maintenance, and utilities.
• Manage rental agreements, renewals, vendor invoices, approvals, and payment follow-ups.
• Ensure statutory, audit, and safety compliance across all locations (fire safety, certifications, calibrations).
• Coordinate vendor onboarding, documentation, compliance checks, and SLA adherence.
• Drive vendor performance reviews and cost optimization initiatives.

Projects, Relocation & Expansion

• Plan and execute office relocations with minimal business disruption.
• Manage end-to-end setup of new branches including infrastructure, electricals, networking, CCTV, access control, and fire safety.
• Coordinate with internal stakeholders (IT, Finance, Legal, Compliance) for timely go-live of new offices.
• Ensure all locations are operationally and statutorily compliant before launch.

Experience & Qualifications

• 3–7 years of experience in Facilities, Administration, or Regional Operations
• Experience managing corporate offices and multi-location operations
• Strong exposure to vendor governance, compliance, and office expansion projects
• Bachelor’s degree in any discipline